Landlord Registration

Applicability

The landlord registration requirement applies to all rental premises or units used for dwelling purposes except owner-occupied premises with not more than 2 rental units.

Register via our Landlord Information Statement form. 

Filing of Registration

Within 30 days of transfer of ownership, or creation of new apartments, owner must file appropriate registration statements with:

  1. The Municipal Clerk of the municipality, or with such other municipal official as is designated by the Municipal Clerk, in which the residential property is situated for 1 or 2 family non-owner occupied rental dwelling:
  2. For dwellings with more than 2 rental units:
    • Landlord must go to the Bureau of Housing Inspection in the Department of Community Affairs.
    • DCA sends copy of filed statement to Municipal Clerk for the public records of the municipality.

Certificate of Registration

Certificate of Registration shall show the following information:

  1. The name and address of the record owner(s) of the premises and the record owner(s) of the rental business if not the same person.
    • In the case of a partnership, the names and addresses of all general partners shall be provided;
    • In the case of a corporation, the name and address of the registered agent and corporate officers of said corporation shall be provided.
  2. Municipality determines eligibility within 30 days of receipt of completed application. Notice of eligibility or denial, in writing, shall be mailed to the tenant applicant.
  3. Municipality informs landlord/sponsor and tenant of determination of protection status.
  4. If tenant does not agree, a hearing must be scheduled within 10 days of determination. Administrative hearings (appeals) shall be held within 10 days of the appeal filing. Hearings must be electronically recorded.
  5. If status is denied after hearing process, tenant may petition the County court of appeals for hardship stays.

Costs

  1. Cost of the process should be passed on to the landlord/sponsor, preferable by means of a per-unit fee to be paid at the time the notice and supplies are provided to the Administrative Agent.
  2. Costs associated with appeals of determinations can be charged to the tenant applicant, to be paid to the Administrative Agent prior to the hearing. The fee should be realistic to cover the cost of recording equipment.